Email Template/SMS Template

From this menu user has option to create his own template for an email or can edit the exiting one. To do this, follow the instructions below:

�  Hover your mouse on Reports main menu and click Add/Edit Email Template sub menu as in figure below. You will go to the Email Template Set-up page as in figure 2.

Figure 1

Figure 2

�  Select Email Template from the drop down menu as in figure 2. All the existing email templates will be displayed as in figure 2.

Note: To create SMS template, simply select SMS Template from the drop down menu instead of Email Template and follow the steps.

�  To edit an existing template click as indicated by the red arrow shown above in figure 2.

�  To create a new template click as indicated by the red arrow shown above in figure 2. New template form will appear as in figure 3.

Figure 3

�  Enter/select Email subject, Template name, Recipient and the main message of the template as in figure 3.

�  Finally click icon as indicated by red arrow above to save the template. Recently created template will now appear in the list as shown below in figure 4. You will also see a green confirmation message.

Figure 4

�This icon as seen above in figure 4 will set the Template to inactive, which basically means this template cannot be accessed/used when sending Emails/SMS to students or staff, however Templates will remain in the system which can simply be reactived by clicking this icon.

�This icon allows you to delete the templates.

Please Note: Follow the same steps as above to add SMS Templates.