From this menu you can process and manage miscellaneous
payments like OSHC, enrolment fee, printing, photocopy, late payment fee etc.
To process miscellaneous payments, follow the instructions below:
14.1.9.1 Go
to the student payment summary page as shown in figure 14.1.9a.
Figure 14.1.9a
14.1.9.2
Click the link Miscellaneous Payment as shown in figure 14.1.9a. You
will go to miscellaneous payment page as shown in figure 14.1.9b. By
default list of available miscellaneous payments will appear in the list as
shown in figure below.
Figure 14.1.9b
14.1.9.3 To
process new miscellaneous payments, click  �as
marked by red circle in figure 14.1.9b. A payment information window prompts
you to enter payment information as shown in figure 14.1.9c.
Figure
14.1.9c
Field Description in figure 14.1.9c
- Payment Type: The type of payment you are processing for
e.g. Enrolment fee, photo copy, Printing etc
- Add Student Course Info: By clicking this check box you
can assign the payment relates to which course
- Schedule Type: Whether Normal or Schedule (If Schedule is
selected, you will need to process the payment, We will explain this
further.)
- Payment Date: Date of payment being processed
- Due Date: the due date of the payment if you have selected
Payment Type as Schedule
- Bank Deposit Date: the date when the payment received is
actually deposited in the bank
- Payment Mode: Whether cash, internet transfer, credit card
etc.
- Bad Debt: is the amount which you think is not recoverable
from the client.
14.1.9.4
Enter all the payment information as shown in figure 14.1.9c and click . A message in green
confirms will confirm that the payment has been recorded successfully as shown
in figure 14.1.9d.
Figure
14.1.9d
14.1.9.5 Your
recently processed payment will appear as shown in figure 14.1.9e.
Figure 14.1.9e
14.1.9.6 If
you select Transaction/Payment type as seen above in figure 14.1.9d as �Schedule
(Invoice)� you will get a different menu like the one shown below in figure
14.1.9f
Figure 14.1.9f
Please note: if you
would like to simply add a �Normal (Payment)� instead of Schedule
(Invoice) simply select from the drop down menu under �Transaction Type�
as seen above in figure 14.1.9f, you will not need to process the transaction
for �Normal (Payment)� as its done together when adding.
14.1.9.7 Once you have clicked onbutton you will get a similar screen as seen above in figure 14.1.9e
however this time there will be a checkbox which can be ticked as highlighted
in red box shown below in figure 14.1.9g
Tip: You can process
more than one miscellaneous payment or even process payment for combined
schedule (Invoice) by simply ticking more than one checkbox if available
depending on which �transaction type� you add when adding a miscellaneous
payment.
Figure 14.1.9g
14.1.9.8 Simply tick the checkbox as shown above in figure
14.1.9g then click on the icon icon which is also
highlighted in red box as shown above. A window will pop up like the one shown
below in figure 14.1.9h. Simply enter in details and click on �Process
Payment�.
Figure 14.1.9h
After you click the �Process Payment� button you will
receive a confirmation message in green and you will now see the follow
Transaction/payment schedule as now paid as shown below in figure 14.1.9i
Figure 14.1.9i
Icons description in figure 14.1.9e
 :
refund payment :
Delete payment :
Modify payment :
Generate Receipt- :
Generate Invoice
 :
Send Mail :
Reverse Transaction
Note: You can
manage the miscellaneous payments by clicking any of the action icons in figure
14.1.9e as per your need.
This icon  �as seen above in
Figure 14.1.9g will allow you to delete only �Schedule� payments/transaction
by simply ticking the checkbox as mentioned above then click on the Delete
icon.
Note: For paid
transaction you will need to use the  icon which is next
to the payment record as shown above in figure 14.1.9i.
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