From this menu you will reconcile (tally) the payment
transaction entered in RTOmanager system with the bank statement to ensure that
all your transactions are reconciled. In practical life, the actual date paid
and the date deposited in the bank may not always be the same. Hence, to make
sure that all the bank deposits match correctly with the transactions made,
bank reconciliation is a must and his highly recommended to be done
periodically (weekly, fortnightly, monthly depending upon the volume of
transactions) as per the RTO�s policy. To do this, follow the instructions
below:
14.3.1��� Click
Accounts>Agent Payment as shown in figure 14.2.2a.
Figure 14.3a
14.3.2 Click  �icon as shown in
figure 14.3a to add recently made bank deposits as per bank statement. A pop up
box appears on the screen to let you enter bank deposit details as shown in
figure 14.3b.
Figure 14.3b
14.3.3��� Enter/pickup
bank deposit date for e.g. 08/04/2014 as shown in figure above.
14.3.4��� Select
deposit type from the drop down menu for e.g. Fees as shown in
figure above.�
14.3.5��� Enter
the actual amount deposited in the bank as per bank statement or bank voucher
for e.g. 5000.00.
14.3.6��� Click
 �in
figure 14.3b. A confirmation message in green will confirm that your recent
bank deposit is added in to the system as shown in figure 14.3c.
Figure 14.3c
14.3.7��� Click
 �icon in figure
14.3c to continue to the page as shown in figure 14.3d.
Figure 14.3d
Note: You
may view and reconcile previously entered bank deposits by entering deposit
from date and deposit to date and clicking View in
figure 14.3d.
14.3.8��� Click
 �icon in figure 14.3d.
You will go to the page as shown in figure 14.3e.
If you do not
see any �Bank Deposit Details� as shown above, make sure the dates are
correct and click �View� as shown above in figure 14.3d
Figure 14.3e
14.3.9��� Enter/pick
payment list from date and payment list to date as shown in
figure 14.3e. Please make sure that your payment lists is between the above
mentioned dates.
14.3.10� Click
View in figure 14.3e. A list of payment details for the above mentioned
period (in figure 14.3e) appears in the list as shown in figure 14.3e.
Please Note: You can delete existing bank deposit
Reconciliation dates if needed by simply clicking on the
icon as shown above in figure 14.3e
Figure 14.3f
Note: Your
objective is to find the matching transaction for $500 deposited in the bank as
shown in figure 14.3f from the list of payments below i.e. Student Payment
Info, OSHC Payment Info and Miscellaneous Payment.
14.3.11� Select
the payments from the list so that the Reconcile Amount $500 becomes 0
as shown in figure 14.3g. (You can do multiple selections by pressing CTRL
button on the key board and selecting the payment you would want to reconcile).
Figure 14.3g
14.3.12� After
making sure that Reconcile Amount in figure 14.3g is 0, click  �. A message in
green will confirm that the payment has been reconciled successfully as shown
in figure 14.3h. This will update the bank deposit dates on the individual
transaction. Now when you go to the student payment summary page and check the
bank deposit date, the bank deposit date will have been updated as 08/04/2014
which was empty previously.
14.3h
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